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3 Quick Ways to Maximise Employee Efficiency


What do you think is the best way to increase the output of your organisation? Employing more people, increasing working hours or putting more pressure on mid-management to push for results?

Making your staff work longer and cracking down on managers could have the opposite effect while, although increasing the number of employees will increase output, it won’t be inexpensive. What’s more, it won’t deal with any existing inefficiency within the company.

However, by taking some simple steps you can boost productivity in a much more cost effective way, maximising the efficiency of your existing team.

1. Upgrade outdated software packages

It can be easy for organisations, particularly larger ones, to forget about their IT systems and let them become more and more outdated. After all, as long as they do the job, why fix what isn’t broken?

Although it’s true that older software can still offer a reasonable solution to things like word processing, modern software such as Microsoft Office 365 can allow for collaboration on documents by multiple people at once. One of the main benefits of this is that you no longer have to worry about version control, as no one can overwrite changes made by anyone else.

An Office 365 subscription also ensures that your organisation is always using the most recent software, as it is updated automatically. This also avoids compatibility issues arising from employees using different versions of Office.

2. Implement economic incentives

Although not free, placing financial incentives on performance targets is a relatively quick way of boosting productivity. However, you need to apply these at all levels of the organisation. It’s no use managers pushing for better performance from teams who haven’t been incentivised.

As long as you structure the rewards carefully, and link them to clear goals, then you should see a boost in output that more than makes up for the additional outlay on financial incentives.

3. Start giving better feedback

Never underestimate the positive impact meaningful and actionable feedback can have on an employee, both positive and negative.

No one likes to be criticised, but when done in the right way it can bring about genuine change in someone’s attitude and output.

Praise can also be incredibly powerful at extracting more from your staff, sometimes to a greater extent than financial incentives. A study of US employees back in 2013 found that 70% regarded their most meaningful recognition as having ‘no dollar value’.

Don’t forget to analyse

After instigating any change in processes with a view of improving productivity, it’s essential that you analyse the impact those changes of made. This will help you to see what worked and what didn’t, and how much value you got from each initiative. This data will also be essential in proving the value of such initiatives to senior management or the board.

So if you’re looking for an effective way of boosting your employees productivity then contact the team here at Mirus IT to find out more about how Microsoft Office 365 can help.


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